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Article Formatting Guidelines for Writers

We have documented the following formatting guidelines to support your drafting and submitting article manuscripts for publication in IJCO™. Please read and follow them. You might also want to look at back issues of IJCO™ to get a better sense of not only the style, but also the content and character of the journal articles. All articles should be submitted in MS Word format.

  1. Article title is Times New Roman, 12 point type, bold, upper and lower case, centered.
  2. Writer(s) names are Times New Roman, 12 point type, regular, upper and lower case, centered.
  3. Abstract(4-6 maximum sentences at beginning of article). Article should include a one paragraph abstract, Times New Roman, 11 point type, regular italic, with spacing that is 0 point before the line, and 0 point after the line, with 1.5 line spacing. It does not need to be labeled as "Abstract." If the abstract includes the title of a book or journal, set off the title in non-italicized text. If the abstract includes the title of an article, set off the title with quotations.
  4. Article bodyshould include a conceptual basis (e.g., models, methodologies, rationales, research) for the content, not simply share tools you’ve found to be useful.

    Body text should be prepared in Times New Roman, 11 point type, regular, with spacing that is 0 point before the line, and 0 point after the line, with 1.5 line spacing.

    Paragraphs should be separated by one line. Do not indent the first line of paragraphs.

    A single space (rather than two spaces) should separate sentences.

    When emphasizing a specific word or phrase please use italics rather than underlining.

    Headings should be Times New Roman, 11 point, bold, upper and lowercase, and centered. The first line of the following paragraph begins on the next line, without a separation by one line.

    Subheadings should be Times New Roman, 11 point, bold, upper and lowercase, flush left. Only the first word (other than names) of the subheading needs to start with a capital letter. The first line of the following paragraph begins on the next line, without a separation by one line.

    Sub-subheadings should Times New Roman, 11 point , bold, upper and lowercase, flush left, and completed with a period. (Sub-subheading.).

    Quotations, Bulleted lists, Copyrighted materials, Tables, Figures/Graphs, Images, and Footnotes [4a, b, c, d, e, f, & g]
    4a. Quotations. Your article may include quotes from different sources, used to make or illustrate points of view. If the quote is less than 40 words, you can include it in the current paragraph, set off with quotation marks and with the citation outside the closed quotation mark but inside the period completing the quote. If the quote is 40 words or more, then the quote should be its own paragraph, indented, without quotation marks, and with the citation outside the period completing the quote. Every quotation should have the page number(s) associated with it.

    4b. Bulleted lists. Your article may include lists of items. When the list includes three or more items in no specific sequential order, use a bulleted list, indented. When the list includes three or more items in a sequential order, use a numbered list, indented.

    4c. Copyrighted materials. Under the normal copyright agreement, all article materials are owned by PCPI, with the writer(s) having rights to use their material in virtually any way with written notification to the Publisher in advance of use. Under a couple of normal circumstances, tables and figures are copyrighted to the writers and indicated accordingly: when the material has previously appeared under the writer's copyright, and when the material in question, often research, belongs to the writer.

    The general format is as follows: When using a copyright for Tables, Figures/Graphs and Images, the general format is as follows:
    Copyright © 20xx Name. All rights reserved worldwide. Used with permission.
    Please use Times New Roman, 11 point, regular, upper and lowercase with the copy flush left above the Table, Figures/Graphs and Images, etc.

    Tables, Figures/Graphs and Images [4d, e, f]
    Titles should be placed above the artwork. Use Times New Roman, 11 point , bold, upper and lowercase, flush left aligned with the top edge of the table, figure/graph or chart.

    Graphic images (anything with a visual representation) should be submitted in one of the following formats (listed in order of preference): (a) Adobe Illustrator vector file (.ai or .eps), (b) .tif (.tiff), or .eps formats, (c) .jpg (.jpeg) and at a resolution of at least 300dpi. Graphs and/or figures (the object itself) should be no larger than 6 inches wide by 3 inches tall to fit within the journal format. We recommend that all graphics have a white background so they can be converted to grayscale and are readable in the printed version. The approximate location of a table, figure or graph within the article should be indicated by the statement on a separate line.

    Please note that we always work from the original graphic materials that you produce. We use the Word files for layout reference and we prefer high resolution .tif (.tiff) or Adobe Illustrator vector files (.ai). All final art for publication is designed in Adobe InDesign and therefore, we must remove all the code and any artwork embedded in Microsoft Word in order to typeset.

    4d. Tables. When you provide an article that has table(s) as part of the article, please send us the Microsoft Word file with the original table as you want it to appear, as well as the text typeset separately from the table. Below is an example of a table and the supporting text.

    4g. Footnotes. In-text comments and commentary should be submitted as "Footnotes" using 9 point Times New Roman. The notes should be designated in the text as regular numbers (1, 2, 3, etc.) rather than either letters (a, b, c, etc.) or Roman numerals (i, ii, iii, etc.). When inserting footnotes (see Example 1a), be careful that your computer program doesn’t automatically label them with lower case "i", "ii" "iii" etc. You may have to go to "options" on your footnoting/endnoting program and specifically designate "1" "2" "3" etc. The way the actual footnote will look can be seen in Example 1b.
  5. Article conclusionThe final paragraph(s) of the article are meant to bring together your concluding remarks, leaving the reader with a coherent understanding and a possible path forward.
  6. ResourcesThe Resources section lists the website addresses of those resources mentioned in the article body. The resources section has the main heading, Resources, followed by names of the resources in alphabetical order with their respective website addresses in alphabetical order. Please check the website links to make sure they work and take your reader to the page you are specifying. Also, please make sure the complete web address is on one line and does not have a period (.) after the address. Otherwise, if one copies and pastes the link with the period, it will not take the reader to the correct location.
  7. ReferencesThe list of references at the end of the article includes publications cited specifically in the text. References follow APA style reference format (see Publication Manual of the American Psychological Association, Sixth Edition, 2nd printing or later). The references section has the main heading, References, followed by references in alphabetical order.
  8. About the Writer(s)section includes contact and biographical information for each article writer, in the order that names appear on the first page of the article. Include name and honorific(s), phone number, email address, and website address (optional). Then include 3-5 sentences of biographical information.

Procedures For Submitting Unsolicited Article Manuscripts for Peer Review

  • Write article, following these Article Manuscript Formatting Guidelines for Writers distinctions. Due date guidelines (for submitting article outline, first draft and final draft), while appropriate for writing a solicited article, are not applicable when writing an unsolicited article.
  • Email article manuscript to Office Manager (email officemanager@ijco.info) in MS Word format.
  • Office Manager will email a reply to you, acknowledging receipt of the article manuscript.
  • Office Manager will send article to Executive Editor John B. Lazar, Chair of Peer Review Panel. John is the person accountable for our peer review process for unsolicited articles.
  • John will give your article to member(s) of Peer Review Panel for blind review.
  • John will email you, the writer, with article status information after completion of peer review: (1) accept article, (2) accept article with recommended changes, or (3) reject article (with reasons for rejection provided).
  • Writers whose articles are published will receive two complimentary copies of that issue of IJCO™, as well as a .pdf file ("Writer’s Version") of their article. Your article will appear in journal within three issues of date of acceptance.
  • Procedures and timelines for editing and revising solicited articles will be determined by the Co-Editors for each issue.
Thank you for your cooperation in preparing your article manuscript consistent with our guidelines. Your thoughtful assistance is greatly appreciated and will enable the issue co-editors and journal co-executive editors to produce an even better journal – with a consistent look and feel – while also enabling the readers of your article to benefit most from what you have prepared.


Download Article Manuscript Formatting Guidelines for Writers

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